U.S. Department of Energy Energy Efficiency and Renewable Energy

Contract and Agreement Templates

This section features templates for a request for proposal (RFP), loan loss reserve fund (LRF) agreement, and energy efficiency loan program agreement as well as sample documents and a sample guide for residential program design.

Three documents—an RFP, LRF agreement, and an energy efficiency loan program agreement—are vital for developing a clean energy financing program with a loan loss reserve fund. As a state or local government, the American Recovery and Reinvestment Act (ARRA) grantee typically conducts a competitive procurement procedure to award the LRF funds to a financial institution partner. An RFP must be prepared to solicit proposals from interested financial institutions. Once the financial institution is chosen, an LRF Agreement is negotiated and developed to address the deposit and use of the LRF monies. The final and less formal agreement, the energy efficiency loan program agreement between the financial institution partner and the ARRA grantee and/or other program partners, addresses the full energy efficiency or renewable energy loan origination cycle, including cooperation in loan marketing, credit screening and analysis, and other steps involved in loan origination. More detailed information on the process can be found in the guide’s section on Basic Concepts for Unsecured Lending and Loan Loss Reserve Funds.

The following table provides a brief description of the U.S. Department of Energy (DOE) template agreements and sample documents:

Agreement or SampleDescription
DOE Template Financial Institution RFPpdfA template competitive procurement procedure to award the LRF funds to a financial institution  partner.
DOE Template Loan Loss Reserve AgreementpdfA template agreement demonstrating how to address the deposit and use of the LRF monies.
DOE Template Program AgreementpdfA template agreement that addresses the full energy efficiency or renewable energy loan origination cycle.
Sample RFP: City of Independence, MissouripdfA sample competitive procurement procedure to award the LRF funds to a financial institution partner.
Sample LRF Agreement: Michigan SAVESpdfA sample LRF agreement between a grantee and an financial institution setting the terms and conditions of the loan loss reserve fund.
Sample Residential Program Term SheetpdfA sample for defining and elaborating on the specifics of a clean energy loan program.

Samples are used courtesy of the respective city or state program.

You can download the guide's section on Contracts, Agreements, and Other Resourcespdf and all of its attachmentspdf.